An Introduction to Grant Reports: He also reviews several leading categories of report-writing software. How many reports a grantee must submit and how often they must do so also varies from one funder to another. If your organization has secured a one-year grant, for example, you might be asked to submit an initial report after six months and a final report six months later.
An Introduction to Grant Reports: He also reviews several leading categories of report-writing software. Brian Satterfield May 15, The grant proposal you spent weeks writing has finally paid off, securing much-needed funds for your nonprofit's latest project.
Yet even though you have acquired the grant, your obligation to your funders isn't over. Once your organization accepts a funder's money, you also accept the responsibility of preparing and submitting a grant report to them, letting the funder how you spent their money and what sort of impact your program or project has had.
The grant progress report format is simply a format that tells about the progress of a project, and in the process the usage of the grant in full or portion is reported. This is a detailed report that tells the complete status of the project and associated grant usage within every stage. GRANT PROGRESS REPORT: SUPPORTING STUDENTS AND SCHOOL STAFF—PILOT PROJECT (YEAR 1 OF 2) *Please note that this Sample Grant Progress Report is based upon an elaborate fictional project (e.g. multiple funding sources, several pre-launch activities, numerous activities provided to different audiences in three sites, dual reporting targets, an. Steps for Writing a Progress Report Write the heading of your progress report. This usually contains the date, when the report was submitted, the name and the position of the recipient, the writer’s name and position, and the subject of the report.
Individual funders often provide specific guidelines as to what a grant report should contain, yet most funders will want to see detailed financial statements; information on the project's outcome or predicted results; and whether you delivered on the promises outlined in your proposal. How many reports a grantee must submit and how often they must do so also varies from one funder to another.
If your organization has secured a one-year grant, for example, you might be asked to submit an initial report after six months and a final report six months later. If, on the other hand, you've received funding for multiple years, you may be required to submit annual reports followed by a final report once the grant ends.
Yet no matter what the guidelines or deadlines for your particular grant, you'll eventually need to sit down and explain to your funder how you spent all those dollars and cents. Before you begin writing your report, it can be useful to know what information you should include, what steps you can take to make your report more effective, and what software you might use to get the job done.
The Importance of Grant Reporting Most funders will require you to prepare a grant report; yet even if it's not mandatory, you should still submit one anyway. Transform Your Request From No to Yes a well-crafted grant report can have a positive effect on the way funders view your organization and greatly increases your chances of receiving additional funding.
Fox also noted that information compiled for a grant report can later be repurposed to strengthen an organization's communication materials, such as annual reports and newsletters that are often mailed to major donors.
The Key Ingredients of a Grant Report Since no two funders are alike, you may be asked to follow very specific guidelines -- including what detailed information to include -- when preparing your grant report.
In fact, some funders go so far as to provide you with a template or list of questions to fill out, eliminating the need to create a report from scratch.
Other times, however, you may be given little or no guidance. While there is no one-size-fits-all approach to creating original grant reports, most should address the following key elements: Financial Statement One of the most important items found in a grant report is a financial statement, which tells funders how you spent their money.
A financial statement should include all costs associated with the project, including staff and contractor salaries; equipment purchases; and travel expenses.
Different funders will set different guidelines as to how detailed your financial statement should be, but in general, funders will want to see how closely the project's actual budget -- including both expenses and income -- matches the original budget found in your proposal.
Some funders may even request an audit of your financial records in order to double-check your statement, Fox noted, so be as thorough as possible. Results and Impact of the Project If your grant proposal contains some sort of quantifiable goal for example, "to offer computer training to area elementary school students"your report should address whether the program yielded the desired results.
If you didn't meet your initial goals, offer the funder an honest assessment about what you think went wrong or what led to your miscalculation. A grant report should also speak to a project's overall impact, said Fox, who suggests highlighting measurable, positive outcomes.
Numbers can be particularly helpful in this type of reporting, allowing a funder to see exactly how many people its money has helped.
In some cases, however, it might be difficult or impossible to accurately gauge a program's results. For example, if your organization's program is trying to prevent children from smoking, it may be too early to tell whether the program will be successful.
In such cases, Fox suggests stressing intermediate findings, such as what the children learned about smoking and how their attitudes toward tobacco may have changed.
Similarly, arts organizations might have trouble accurately conveying a program's successes because they are not necessarily trying to solve a specific problem.
Fox pointed out that an arts organization can help address this issue by including information such as how many people attended a concert and whether it received any positive critical reviews. Lessons Learned A grant report should also include information on the project's major takeaways, including unexpected challenges that your organization faced.
Describing problems that you encountered and explaining how you think they can be solved shows funders that your organization will not make the same missteps with any future funding it receives. To illustrate this point, Fox cites a hypothetical example of a nonprofit that starts an after-school youth program.
Though the participating students all find the program to be beneficial, the number of students who enroll is less than what the grant proposal initially outlined. In such a case, the organization might realize that it underestimated the importance of outreach and should spend more time and money to publicize the program in the future.
If a project has produced findings that could benefit your nonprofit's entire sector, funders may also be interested in hearing whether you plan to share this information with similar organizations and how you might go about distributing it.
Sustainability Plans If your program was a success, you will likely want to continue or expand it, meaning that you'll need to secure additional funding.Progress Report Narrative Introduction (Provide a brief one or two sentence introduction or summary of the report (e.g., “During the reporting period, project activities focused on completing design of the pipeline segments 1, 3, and 4” or “ focused on monitoring activities and repairing process or system failures or deficiencies.
Related Links: Reports Sample Report. Site Links: Writing Guidelines Writing Exercises.
Once you have written a successful proposal and have secured the resources to do a project, you are expected to update the client on the progress of that project. While adding a nice visual team dashboard and weekly progress charts, the foundation is still the proven PPP progress report process. Writing a progress reports.
The preferred length for a progress report you want someone to read is pretty standard as well. No more than items under each category. An Introduction to Grant Reports: Tips and Tools for Preparing Reports for Your Funders.
Tue, 10/02/ - — Sarah Funke. In this article, Brian Satterfield of TechSoup outlines the key ingredients of a grant report and gives 6 tips for writing effective grant reports.
He also reviews several leading categories of report-writing software. For final reports, report the cumulative metric for the entire grant period.
(Note: The value should represent the cases analyzed within this reporting period only, unless it is a final report.) Template - July – December Reporting Period.
For final reports, report the cumulative metric for the entire grant period. (Note: The value should represent the cases analyzed within this reporting period only, unless it is a final report.) Template - July – December Reporting Period.